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FAQ'S

What is an awarded vendor?

An awarded vendor is a company or individual who responded to a KPC bid invitation and was successful in winning a bid to provide goods/services to KPC members under a bid contract.

How do I become an awarded KPC vendor?

You must respond to a bid invitation, complete the formal bid process, and be awarded a bid by the KPC governing board.  A company does not become an awarded KPC vendor by joining the KPC mailing list or by creating an account on the KPC website.

Instructions to register for an account and create a bid response can be found here.

What are the benefits to being an awarded vendor?

KPC solicits bid proposals for products and services commonly used from one member to another – ranging from office supplies and computer software to band supplies and food. This collective bidding approach allows vendors to prepare and submit only one bid proposal for KPC, as opposed to reviewing bid specifications and customizing individual proposals for each member. It also increases the potential for high-volume sales for participating vendors.

What is a catalog/price list bid?

The catalog/price list bid is for those vendors who sell through a catalog (online or printed), who utilize sales representatives, or who deliver or ship items to customers.  Catalog/price list vendors must pay a quarterly administrative fee based on sales.

What is a retail/shelf price bid?

The retail/shelf price bid is for those vendors who sell items through a walk-in retail store where individuals select items off the shelf and checkout at the register.  There is no administrative fee for retail/shelf price vendors.

What is a preferred vendor?

A preferred vendor bid is typically a line item bid awarded to multiple bidders.  Awarding multiple bidders provides members the opportunity to select the product or service that fits their needs at an increased savings.

How do I become a preferred vendor?

You must respond to a preferred vendor bid solicitation and be awarded a contract.  KPC will post preferred vendor bid solicitations at www.kpc4me.com.

How long is my contract?

Bid effective dates and length of contract vary by solicitation.  Please read all bid specifications carefully.

Does KPC charge a fee to bid?

No, KPC does not charge a fee to submit a bid.  However, KPC charges administrative fees to awarded vendors based on sales.

What is the administrative fee?

Administrative fees and payment schedules vary by bid solicitation so please read all bid specifications carefully.  The current administrative fee for catalog/price list vendors is 1.50% of your quarterly sales or a minimum of $125 per quarter.

I have been doing business with my customers for years. Why should I bid through KPC and pay an administrative fee?

Participation in the KPC program is strictly voluntary for both members and vendors.  However, many of our public entity members require all of their vendors to bid through KPC to comply with Kentucky Model Procurement code statutes.

Where can I find a current KPC membership list?

You can find this list on the KPC website www.kpc4me.com  

Where can I find a current list of awarded vendors?

You can find this list on the KPC website www.kpc4me.com

Who is eligible to join KPC?

KPC membership is open to everyone including public organizations, non-profits, and commercial entities.

What does membership cost?

KPC membership is free.

What are the benefits of KPC membership?

For our public entity members KPC bids comply with Kentucky Model Procurement code and provide the best value for your purchasing dollar.  Additionally, whether you are a public entity, non-profit, or even a commercial organization, KPC’s buying power is an incentive for vendors to offer lower prices and greater discounts; this means that in the face of leaner budgets you can stretch your dollars a little further.

If I Join KPC, can I still do my own bids or purchase from other sources?

Yes, while many members choose to utilize KPC contracts exclusively, it is not a requirement for participation.  Members may purchase as much or as little through the KPC program as is in their best interest.